N°01Playbooks
Find the tools you pay for twice.
5 minQuickStack*form
You can name every tool you pay for, who owns it, and which duplicates to cancel.
- Step 01
Open the ledger
Every tool, its owner, its monthly cost, and its renewal date in one table. The free audit tool above estimates this; the ledger is the real thing.
Example dataMonthly tool spend Tool Owner $/month Renews Seats Notion Petra Lindqvist $320 2026-10-01 24 Figma Felix Oduya $540 2026-11-20 18 Asana Petra Lindqvist $480 2026-12-05 20 Semrush Ravi Sharma $299 2027-01-12 8 Canva Pro Felix Oduya $140 2026-10-30 12 Looker Studio Pro Ravi Sharma $75 2026-09-14 6 Monthly tool spend: $1,854
- Step 02
Follow the public intake
New tool requests come in through a public intake form, so nothing enters the stack without an owner and a cost attached to it.
Example dataMonthly tool spend Tool Owner $/month Renews Seats Notion Petra Lindqvist $320 2026-10-01 24 Figma Felix Oduya $540 2026-11-20 18 Asana Petra Lindqvist $480 2026-12-05 20 Semrush Ravi Sharma $299 2027-01-12 8 Canva Pro Felix Oduya $140 2026-10-30 12 Looker Studio Pro Ravi Sharma $75 2026-09-14 6 Monthly tool spend: $1,854
- Step 03
Read the renewal calendar
Renewals are visible by date, which is what stops a tool from auto-renewing as a surprise invoice nobody was watching for.
Example dataMonthly tool spend Tool Owner $/month Renews Seats Notion Petra Lindqvist $320 2026-10-01 24 Figma Felix Oduya $540 2026-11-20 18 Asana Petra Lindqvist $480 2026-12-05 20 Semrush Ravi Sharma $299 2027-01-12 8 Canva Pro Felix Oduya $140 2026-10-30 12 Looker Studio Pro Ravi Sharma $75 2026-09-14 6 Monthly tool spend: $1,854
- Step 04
Cancel with the totals in hand
Duplicates and unused seats show up as line items with owners, not as a hunch in a meeting. The monthly total sits at the bottom of the same table.
Example dataMonthly tool spend Tool Owner $/month Renews Seats Notion Petra Lindqvist $320 2026-10-01 24 Figma Felix Oduya $540 2026-11-20 18 Asana Petra Lindqvist $480 2026-12-05 20 Semrush Ravi Sharma $299 2027-01-12 8 Canva Pro Felix Oduya $140 2026-10-30 12 Looker Studio Pro Ravi Sharma $75 2026-09-14 6 Monthly tool spend: $1,854
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